Apologies had been received from Councillor Laird.

There were no disclosures of interest.

The minutes of the meeting held on 06 September 2016 to be submitted and signed. 

Copies of the minutes of this meeting are usually available seven working days following the meeting.

(All minutes are available on the Council’s website.)

The minutes of the meeting held on 6 September 2016 were submitted and signed.

The Finance Digest 2016/17 Q2 is attached for councillors to review.

Discussions to include a review of:

·        Capital scheme progress

·        Council reserves and their utilisation.

The Head of Finance introduced the Finance Digest Q2 for 2016/17. 

Budget Panel members noted the expected outturn for 2016/17, which currently showed an unfavourable variance of £807,000 when compared to the latest budget.  This variance was due mainly to temporary accommodation pressures. 

The Head of Finance reported that temporary accommodation pressures were being experienced by councils around the country.  The Director of Finance added that the council had a statutory duty to house people and that the situation could deteriorate further during the course of the 2016/17 budget year. 

The Panel was advised that the unfavourable variance would be met from a number of reserves, including the Programme Management Board reserve, but different arrangements would be required to address these pressures in the longer term.

Panel members queried some of the variances in the regeneration and development budget, particularly in regard to planning income and property services.  The Head of Finance advised that planning income had been affected by the delayed timing of a number of large applications, some of which were now expected to fall into the next financial year.  The Brexit result had had some impact, with developers stalling decisions in the ensuing uncertainty. 

In response to the query regarding property services, the Head of Finance reported that additional expenditure had been required to complete its review and restructure.  This work had necessitated the short term retention of interim staff with specific property expertise and was not expected to continue into the future.

Looking at the capital investment programme, the Head of Finance advised that the forecast outturn for 2016/17 was estimated to be £2.01 million lower than the latest budget.  This variance was due in large part to the re-phasing of the Watford Business Park project to 2018/19 (£2.4 million).  It was noted that the forecast outturn might change by the end of the year.  The next report to Budget Panel (monitoring Period 8) would provide clarity.

There followed a discussion on the Property Investment Board and its work to diversify the council’s property holdings with the recent purchase of a number of investment properties.  Budget Panel members requested that there be a presentation of the Property Investment Board’s investment strategy at Budget Panel’s meeting on 21 February. 

Considering the council’s income, the Panel noted that a large portion came from rental receipts, together with car parking (largely car parks and the parking shop) and from planning applications, building control and land charges.  The Head of Finance reported that Watford Borough Council had taken over pest control services for Three Rivers District Council in April 2016.

Fees and charges would be considered by Budget Panel at the next meeting in January.  In a clarification, the Director of Finance advised that commercial fees would be looked at by the Property Investment Board.  Standard fees and charges would be included in the council’s wider budget setting deliberations.  The explanatory pie chart on page 16 of the Finance Digest had been updated and would be recirculated to Budget Panel.  ...  view the full minutes text for item 19.

10 January 2017

·        Draft fees and charges

·        Draft Revenue and Capital Estimates 2017/20

·        Finance Digest 2016/17: Period 8

21 February 2017

·        Finance Digest 2016/17 Q3

·        10 January 2017

·         21 February 2017